FEDERAL EXECUTIVE ASSOCIATION
A. The annual dues for membership shall be the amount assessed by the Executive Committee for the ensuing year. Members whose annual dues are paid shall be entitled to receive all official communications of the Association.
B. Membership fees and surpluses derived from projects will be used:
(1) For administrative expenses.
(2) For other purposes approved by the Executive Committee.
C. All funds of the Association will be retained in the treasury under the custody of the Treasurer.
D. Receipts and disbursements will be documented by vouchers showing the purpose and authority for each disbursement and the source of each receipt.
E. Good business practices will be followed in the utilization of funds. Committee chairpersons should submit a budget plan for approval by the Executive Committee for any planned significant programs or activities. The Treasurer shall pay the bills for any expenditure made by any Officer or Committee Chairperson of the Association in the transaction of official business approved by the Executive Committee. Questionable bills should be discussed with the Association President prior to payment.
F. At the end of each fiscal year, the President shall appoint an Auditing Committee, which shall audit, within 60 days, all the financial and property records of the Association, and submit to the Executive Committee, within 60 days, a certified report which shall be available upon request to any member of the Association.
G. The fiscal year for the transaction of business for the Association and for the purpose of determining the term of office for all Officers and Directors shall be from the first day of October to the last day of September of the year next ensuing.
The following Standing Committees shall be established, and others may be established as needed, and shall be composed of a Chairperson and voluntary committee members. The President shall appoint all committee Chairpersons, except as provided in Article V, Paragraph b, of the Constitution. Membership is not required to serve in non-chairperson capacity.
A. Program--It shall be the duty of the Program Committee to arrange programs, secure speakers, and provide other necessary features. The Vice-President serves as the permanent chairperson of the Program Committee.
B. Membership--It shall be the duty of this committee to increase the membership of the Association and to obtain maximum attendance at Association meetings It will also be the responsibility of this committee to greet members and guests at meetings and to introduce new members and guests, and maintain a current roster of members and organizations. The membership chair will follow-up with all guests to determine their interest in joining the Association. The chair of this committee will serve as a member of the Equal Employment Opportunity/Diversity Committee and will work closely with the EEOD Committee to increase and maintain diversity in Association membership.
C. Equal Employment Opportunity/Diversity (EEOD)--It shall be the duty of this committee to advise the Association on matters pertaining to Equal Employment Opportunity and Diversity issues, and to develop and implement activities, as needed, in support of both. It shall also be the duty of this committee to coordinate, plan and implement an annual career/personal development training seminar to encompass the entire Federal workforce within the State of Indiana. The chairperson of the standing Membership committee shall serve as a member of this committee.
D. Federal Employee of the Year Committee--It shall be the duty of this committee to focus public attention on Federal employees and military personnel within the State of Indiana who combine excellence in work performance with significant achievement in community service, by conducting the annual Federal Employee of the Year awards program held each year in Indianapolis. (NOTE: An agency must have a participating member in the Association in order to nominate employees. See Article III on membership.)
E. Community Partnership Committee--It shall be the duty of this committee to coordinate, plan and implement programs that address volunteerism. The committee will act as a liaison with the community. The committee will advise the Association on matters pertaining to volunteerism. The committee will work with the Association to develop voluntary programs between the Federal workforce and the community.
The President shall appoint such Special Committees as may be necessary to complete projects or achieve objectives not within the scope of a Standing Committee. Such Special Committees shall be automatically discharged upon completion of their assignments.
The Association shall hold nine (9) regular meetings during the calendar year. Special meetings may be called at the discretion of the Executive Committee. On the recommendation of the Executive Committee, a regularly scheduled meeting in any month other than September may be canceled. The September meeting must be held to conduct the business of the election of new officers. The Executive Committee shall meet as necessary at the call of the President, but not less than twice yearly.
Rules of Order
Details of procedure not otherwise specifically stated in the Constitution and Bylaws shall be governed by Robert's Rules of Order.
Distribution of Constitution and Bylaws
Each member of the Association shall be supplied with a copy of the current Constitution and Bylaws.
FEDERAL EXECUTIVE ASSOCIATION
This organization shall be known as the Federal Executive Association of Indiana, and is hereinafter referred to as the Association.
The Association is a voluntary organization for the purpose of improving operations of the Federal Service through the media of informal discussions and the interchange of ideas and experiences. The primary objectives of the Association are:
a. To bring together Management personnel of the Federal agencies in the furtherance of mutual understanding, informal relationships and the resolution of interagency problems.
b. To promote economy, efficiency and improved administration as a result of the collection, compilation and exchange of information and experience, and of cooperative administrative support projects.
c. To facilitate working relationships between the Federal agencies and the State and local Governments, commerce and industry.
d. To achieve a greater appreciation, on the part of the public, of the history and objectives of the Federal Merit System, through civic projects and the use of mass information media.
E. From time to time, to direct its cooperative activity to specific projects of current interest; for example, the Combined Federal Campaign.
f. To function as the local coordinating body until relieved by higher governmental authority to ensure continuity of governmental operations during local or national emergencies.
a. Membership shall include the top officials of each Federal activity in the State of Indiana. Membership shall also include other personnel as permitted by the agency heads. Membership may include chief deputies, managers, administrators or any Federal employee willing and interested in the Association who are acceptable to their respective agency heads. All officers, directors, and committee chairs must be members in good standing.
b. Any individual included in ARTICLE III (a) becomes a member in good standing upon payment of the established annual membership dues.
c. Annual membership dues will be assessed in an amount to be determined by the Executive Committee. Dues are paid to cover the period from October 1 through September 30.
d. Membership automatically terminates with transfer out of the Association's area, or upon separation from the Federal service. Association members in good standing who retire from the Federal service may continue their membership.
The officers of the Association shall consist of the President, Vice-President, Secretary, Treasurer and three (3) Directors. The President and Vice President will serve a minimum term of one year, not to exceed three consecutive one-year terms. The Secretary and Treasurer can serve unlimited consecutive terms, as long as they are duly elected/re-elected as set forth in ARTICLE VI - ELECTION OF OFFICERS. Directors may serve unlimited consecutive terms, as long as they are duly requested and designated to serve by the nominating committee.
The Executive Committee of the Association shall consist of the Directors, the standing President, Vice President, Secretary, Treasurer, and Chairpersons of the Standing Committees. Provided he/she is willing to serve, the outgoing President will serve as an Associate Director on the Executive Committee (with equal voting rights) the year immediately following his/her expiring term. The Executive Committee provides guidance and direction to the Association by seeking ways to undertake and implement service to the community. The Executive Committee will render decisions and make recommendations to the Association on matters involving inter-agency coordination and joint-agency action. The Executive Committee also plans and carries out the activities of the Association. Policy and financial business decisions in dispute shall be resolved by a simple majority vote of the Executive Committee. For a vote of the Executive Committee to be valid, a simple majority of the Executive Committee members must have participated in the called vote.
Association Directors shall be the local heads of their respective Federal agencies. The Association President and Vice-President shall be local agency heads or principal officials of a local agency with full support and endorsement from the local agency head to function as an FEA officer.
DUTIES OF THE OFFICERS
a. PRESIDENT- Presides at all meetings of the Association and Executive Committee; appoints standing committees and special committees; appoints a President pro-tempore in the event of the temporary absence of both the President and Vice President; and conducts, with the advice and consent of the Executive Committee, the general affairs of the Association.
b. VICE-PRESIDENT - Assumes the duties of the President in his/her absence; acts as deputy for the President; and completes the unexpired term of the President should he/she be transferred from the area or separated from Government service. The Vice-President also serves as permanent chairperson of the Program Committee and makes the necessary luncheon arrangements.
c. SECRETARY - Keeps the administrative records of the Association; maintains and publishes minutes of the Association and Executive Committee meetings, prepares reports, and conducts routine correspondence.
d. TREASURER - Pays Association bills, and is responsible for disbursement of funds and adherence to proper accounting procedures. Keeps the financial records of the Association and collects dues and fees from the various committees and collects monies at the Association luncheons. The Treasurer shall also be responsible for maintaining a current, itemized and descriptive record and whereabouts of all other property of the Association.
e. DIRECTORS - Work with the Executive Committee to establish major goals, participate in the selection of chairpersons of standing and special committees, review and approve work-plans and budgets developed by the committees, recommend changes in program direction, and make suggestions for improvement in activities of the Association. In the event a Director is unable to complete an unexpired term, the Executive Committee will select a replacement.
F. COMMITTEE CHAIRPERSONS - Appoint Committee Members, develop work-plans and budgets for the committee and prepare after-action reports at the end of the year to foster a smooth transition for the next chairpersons. Chairpersons shall comply with the policies of the Executive Committee in matters pertaining to their respective committees.
ELECTION OF OFFICERS
By October 1 of each year, there shall be a newly elected President, Vice President, Secretary, and Treasurer. Votes may be cast only by members in good standing. By July 1 of each year, the President shall appoint a nominating committee, consisting of three (3) members, who will select candidates for each office to be filled. This committee will also select three (3) agency heads to serve as Association Directors. If not re-elected to office, the retiring President shall automatically (if he/she accepts) become an Associate Director and serve as a member of the Executive Committee for the ensuing year.
The names of directors and officer candidates selected by the nominating committee will first be presented to the President for review and then announced to the Association membership prior to September 1 of each year. Additional officer nominations will be permitted from the Association membership, if offered, up until the time of election.
Election of officers by written ballot shall be by a majority of ballots cast for each candidate. Voting ballots (including space for write-in candidates) shall be distributed to members in good standing by September 1 of each year. Ballots must be cast not later than the ballot call at the September luncheon meeting to be counted. In the case of tie votes, election shall be by blind drawing of the name(s) of the tied candidates.
It is the nominating committee’s charge and responsibility to insure that the election takes place as provided for in the Association constitution and that the integrity of the democratic voting process is maintained throughout.
Amendments may be proposed at any time by the Executive Committee or by any member of the Association.
The Constitution and Bylaws may be amended by a majority of votes at any general meeting of the Association, provided due notice of the proposed amendments has been distributed to all members in good standing at least ten (10) business days prior to the date of such meeting and such amendments have been announced and explained in detail at a previous meeting.
ADOPTION OF THE CONSTITUTION AND BYLAWS
The adoption of this Constitution and Bylaws shall be attested by the signatures of the Officers and Directors.
This Constitution and Bylaws were adopted October 20, 1976, and amended on the following dates: October 18, 1978; April 20, 1983; May 18, 1983; January 17, 1990; December 11, 1991; February 17, 1994; September 8, 1995; September 15, 1999; July 31, 2000; October 31, 2002; and January 31, 2008.
___Scott Gordon___________ ___Dave Playoff____________
___Laurie Schneider_________ ___Rosie Tinsley_____________
Vice President Director
___Becky Crawford_________ _ _Bill Shaw________________
___Mark Kramer____________ __ Ken Horsham_____________
___Tom Mattie_____________ ___Donna Felder______________